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HUDSON SCHOOL DISTRICT: 9/10/13 Regular Board Meeting Minutes

Monday, October 14, 2013 - 11:20pm

(Pub. October 17, 2013)
Regular Board of Education Meeting Minutes
September 10, 2013
Open Session
1. The regular meeting of the Hudson Board of Education was called to order by President Tom Holland at approximately 5:00 pm in the Auditorium of the Hudson High School. Members present: Brian Bell, Sandy Gehrke, Bruce Hanson, Tom Holland, Jamie Johnson, Lynn Robson, and Dan Tjornehoj. Administrators in attendance included Superintendent Mary Bowen-Eggebraaten, Learning Services Director Sandra Kovatch, Financial Services Director Tim Erickson, Human Resources Director Andrea Voelker, Student Services Director Anthony Mayer, and System Improvement Director David Grambow.
The Pledge of Allegiance was recited.
2.a. Bill Martin and Jennifer Manning of ATS&R presented the High School Facility Assessment Report. The primary function of the assessment was to help determine the condition and remaining life expectancy of existing major mechanical and building components. The assessment also identified ATS&R’s recommendations for the replacement of major systems and components based on physical condition or inefficiency. Categories assessed included asphalt paving, athletic fields, building exterior and roof, heating and cooling systems, plumbing, electrical, lighting, and security/technology.
2.b. Financial Services Director Tim Erickson reported the City of Hudson estimates the cost for a public utility feasibility study of the County UU property would be approximately $16,000 with $12,00 for engineering fees and $4,000 for legal fees. The District requested a review of the legal aspects be completed first by the City. The City estimated that the feasibility study would take 60 days.
2.c. President Holland presented a tentative timeline towards a potential secondary space for learning referendum in August or November of 2014. The timeline included the review of the County UU site for public water and sewer, or on-site well and septic, potential consideration of alternative sites, final site selection, site conceptual planning, and evaluation and narrowing of options leading up to a referendum.
3. Superintendent Bowen-Eggebraaten reported on the September 3, 2013 enrollment numbers and noted these numbers are unofficial and represent students in classrooms and excused absences on the first day of school. The official enrollment numbers are taken on the 3rd Friday in September and the 2nd Friday in January. She noted that enrollment numbers are expected to fluctuate throughout the school year.
4.-5. No citizens spoke to the Board.
(At this time agenda item 8-Houlton Elementary Honored with State Tile I Award was moved to the next item on the agenda.)
8. Houlton Principal Ann Mitchell and her staff were recognized for earning the 2013-14 Wisconsin Title I School Recognition Award as a high-achieving and high progress school. Houlton is one of six schools in the state who were recognized for both high achievement and high progress.
6.a. Erickson reviewed the 2013-14 proposed budget and levy. Tjornehoj moved, with second by Robson to approve the proposed budget and levy as presented. Gehrke requested a roll call vote. The Clerk recorded the following: Bell-no, Gehrke-no, Hanson-no, Holland-yes, Johnson-yes, Robson-yes, Tjornehoj-yes. Motion passed 4-3.
(At 6:45 pm, due to the time constraints with the Annual Meeting scheduled to start at 7:00 pm, President Holland called a recess of the Board meeting, to be reconvened following the Annual Meeting.)
(At 8:35 pm, the Board meeting reconvened.)
6.b. A survey of parents, students, and teachers was conducted regarding an earlier date for the last day of school for Seniors in 2014, and an earlier date for graduation. The Learning and Program Development Committee reviewed the results of the survey and made a recommendation to the Board for a one year pilot for early graduation for Seniors. Bell moved with second by Johnson that for the 2013-14 school year, the last day of school for Seniors will be Thursday, June 5, 2014, with graduation at 8:00 pm on Saturday, June 7, 2014. The school calendar for Freshman, Sophomores, and Juniors would remain as previously published with the last day of school on June 12, 2014. Motion carried.
(Tjornehoj recused himself from action on the Consent Items.)
6.c. Robson moved, with second by Bell, to approve the consent items which included the August 13, 2013 Board meeting minutes; the personnel report including hires, changes, retirements, resignations/ non-renewals/terminations, and leaves [attached]; expenditures in the amount of $1,144,690.79; receipts in the amount of $11,154,827.51; payroll totaling $1,908,414.85; EFT/ACH payments totaling $554,261.16. Motion carried.
7. Because of the time, President Holland announced the Board would forego the Committee reports.
9. Robson moved, with second by Gehrke to adjourn the meeting. Motion carried.
Brian Bell, Clerk
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