Village of North Hudson
Regular Board of Trustees Meeting Minutes
Tuesday, June 5, 2018 at 7:00 P.M.
Village Hall, 400 7th Street North, Hudson, WI 54016
1. President Stan Wekkin called the meeting to order at 7:00 p.m. Invocation read by Wekkin. Answering the call were Trustees, Leaf, Matz, Nelson, Pike, Zais, and Zappa. A quorum was present and the meeting had been duly noticed. Also in attendance were the Police Chief, Mark Richert; Village Engineer, Kevin Oium; Village Attorney, Paul Mahler; Public Works Director, Patrick Moos; Village Administrator/Clerk, Melissa Luedke and Deputy Clerk/Treasurer, Jessica Lehman.
2. Motion (Zappa/Leaf) to approve the Regular Board minutes of May 1, 2018. Motion carried.
3. No comments from the floor.
4. Motion (Zappa/Leaf) to approve Resolution 2018-03, Department of Natural Resources review of Compliance Maintenance Annual Report (CMAR). Motion carried.
5. Motion (Zappa/Leaf) to approve all alcohol, tobacco, and coin operated amusement license renewals as stated on the June 5, 2018 memo from the Village Clerk. Motion carried. Nelson recused himself from all license renewals for Kozy Korner.
6. Motion (Pike/Nelson) to approve the application for a Fireworks Paraphernalia License-Temporary Use Permit for Marc Zappa with the following inclusions: "No Smoking" signs must be displayed, fire extinguishers available, no fireworks sold to person(s) under 18 years of age, operation not to exceed 180 days per calendar year. Motion carried. Zappa abstained.
7. Motion (Zappa/Nelson) to approve that the Class "B"/"Class B" Retail License for the sale of Fermented Malt Beverages and Intoxicating Liquors for Seasons Tavern be temporarily amended for an event taking place Saturday, August 18, 2018 from 8:00 am until midnight with the following conditions: 1) Area outside of building to be completely enclosed with fence and the extended premises accessed only from a single access point. 2) Use of alcohol shall remain within the building or fenced-in area per the establishment's liquor license. 3) Use of outside area only with specific permission of the Village Board for requested date and times. 4) Owner to provide equal amount of adjacent substitute off-street parking while parking lot area is fenced during time of event. 5) Owner to be responsible for DJ/music volume. 6) All outside music to end no later than 10:00 pm. Motion carried.
8. Remarks from Wekkin and Luedke.
9. a) Motion (Zappa/Pike) to approve the Conditional Use Permit Application of Kwik Trip with the following conditions: 1) All operations shall comply with federal and state regulations, local ordinances, and fire codes (NFPA guidelines). 2) Conditions as stated in the May 9, 2018 Memo from the Village Engineer including: a) The proposed retaining wall will require a permit from the building inspector according to Section 98-104 (1) of the Municipal Code. b) Provide a copy of the approved Traffic Impact Analysis (TIA). c) Lots 1 and 2 should be combined into one parcel through new certified survey map. d) There are existing ponding easements shown on the Alta Survey that will need to be released. Provide copies of these executed documents. e) WisDOT is requiring a new driveway access permit for the shared driveway with Mama Maria's. Provide a copy of this approved permit to the Village. f) All proposed signs shall be in conformance with Section 98-102 Signs of the Municipal Code. g) Stamp of approval and copy of the approved plans from State Department of Commerce, approval from the Building Inspector, and all other applicable governing agencies shall be obtained prior to commencing any construction. 3) Construct a right turn lane traveling North on Hwy 35 onto North End Rd N if deemed necessary by the Public Works committee and approved by the Village Board. 4) Install fencing on top of retaining wall. Motion (Zappa/ Nelson) to amend the motion to include an extension of the conditional use permit application through the end of 2019. Motions passed on a roll call vote of 7-0. Leaf-yes; Matz-yes; Zappa-yes; Wekkin-yes, Pike-yes; Nelson-yes; Zais-yes.
b) Motion (Zappa/Leaf) to approve the Conditional Use Permit Application of Gerrard Companies/ Gerrard Development, LLC with the following conditions: 1) All operations shall comply with federal and state regulations, local ordinances, and fire codes (NFPA guidelines). 2) All conditions as stated in the May 9, 2018 Memo from the Village Engineer including: a) Parking spaces shall be a minimum of 10 feet wide by 19 feet long. b) The maximum amount of impervious area is 40 percent of the total lot area. Please provide this information on the plans. c) Building #2 requires a total of 38 parking stalls. There are 31 parking stalls provided according to the plan. This leaves 7 stalls short. d) The proposed retaining wall will require a permit from the building inspector according to Section 98-104 (1) of the Municipal Code. e) All of the existing parcels should be combined into one lot through a new certified survey map. f) There are existing ponding easements shown on the Alta Survey that will need to be released. Provide copies of these executed documents. g) Provide details of how traffic will be restricted between the development and Kwik Trip. An access easement will need to be acquired from Kwik Trip for this. Provide copies of this executed document. h) Any lighting on the buildings shall have down-lit, cut-off (horizontal) lighting fixtures. i) Provide an erosion control plan. j) Pay the required fee in lieu of parkland dedication of $35,000. k) The existing water main on the western side of the property is outside of the existing utility easement. Provide an additional easement to the east (a minimum of 15 feet east of this line) to correct this. l) Stamp of approval and copy of the approved plans from State Department of Commerce, approval from the Building Inspector, and all other applicable governing agencies shall be obtained prior to commencing any construction. m) Trash enclosures should be shown on the plans. Please include the location and type of enclosure. n) Coordinate with the Fire Chief regarding his concern with the length of the driveway not having a sufficient turnaround. 3) Any signs shall be in conformance with Section 98-102 Signs of the Municipal Code. 4) Determine if lighting on the roadway will be necessary. Submit a lighting drawing. 5) Determine if a fence is necessary along the eastside to deter excess light from headlights driving in and out of the development. 6) Provide a color drawing of the building elevations. Motion passed on a roll call vote of 7-0. Zais-yes, Nelson-yes, Pike-yes, Wekkin-yes, Zappa-yes, Matz-yes, Leaf-yes.
c) The adoption of Ordinance 02-2018 was postponed for further research and discussion.
10. a) Motion (Zappa/Leaf) to approve the June 2018 non-recurring claims of $18,953.79. Motion passed on a roll call vote of 7-0. Leaf-yes, Matz-yes, Zappa-yes, Wekkin-yes, Pike-yes, Nelson-yes, Zais-yes.
b) Discussion on EMS Services.
11. a) Motion (Pike/Matz) to approve the revised Confined Space Policy to allow entry into confined spaces by trained Village and contracted employees. Motion passed on a roll call vote of 7-0. Zais-yes, Nelson-yes, Pike-yes, Wekkin-yes, Zappa-yes, Matz-yes, Leaf-yes.
b) Motion (Pike/Matz) to approve ESS Brothers & Sons, Inc. to flex seal repaired catch basins and seal any additional basins with price not to exceed $7,000.00. Motion passed on a roll call vote of 7-0. Leaf-yes, Matz-yes, Zappa-yes, Wekkin-yes, Pike-yes, Nelson-yes, Zais-yes.
c) Discussion of salt shed location.
12. Public Safety update by Pike
13. Public Welfare did not meet.
14. a) Park Board update by Nelson
b) Motion (Zappa/Leaf) to extend the hours from 8:00 am - 11:30 pm in Pepper Fest Park on Wednesday, June 13, 2018 for "Movie in the Park". Motion (Wekkin/Zappa) to amend the motion to include extended hours Park on Sunday, July 1, 2018 to 11:30 pm for Brown's Beach and Ferry Landing Park so the public may view the fireworks. Motion carried.
15. Wekkin declared the meeting adjourned at 8:22 p.m.
Jessica Lehman, Deputy Clerk/Treasurer
Resolutions, ordinances, and full minutes are available for review at the Village Hall, 400 -7th Street N. Please visit the Village website -www.northhudsonvillage.org.
______________________________________________________________________ (Pub. 07/12/18) WNAXLP