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HUDSON SCHOOL DISTRICT: 5/12/09 Regular Board of Education Meeting Minutes

Thursday, June 18, 2009 - 1:44am

May 12, 2009

At approximately 6:00 pm, the Board of Education and Admini-stration held a listening session regarding the 2009-10 preliminary budget, program, operations, staff reductions, mill rate impact, and Federal stimulus funds. Eight citizens spoke to the Board and Administration.

1. The regular meeting of the Hudson Board of Education was called to order by President Daniel Tjornehoj at approximately 6:30 pm in the Multi-Purpose Room, River Crest Elementary, 535 County Road F. Members present: Brian Bell, Cindy Crimmins, Tom Holland, Mark Kaisersatt, Lynn Robson, Daniel Tjornehoj, and Barbara Van Loenen. Administra-tors in attendance included Superintendent Mary Bowen-Eggebraaten, District Deputy Director Nancy Sweet, Director of Learning Services Sandra Kovatch, Director of Student Services Barbara Rebhuhn, and Director of Financial Services Tim Erickson.

2. The Pledge of Allegiance was recited.

3. Robson moved, with second by Bell, to approve the Agenda. Motion passed on a voice vote.

4. Tjornehoj called for nominations for Board President. Holland nominated Tjornehoj. Tjornehoj called twice more for nominations. Hearing none, Tjornehoj was elected Board President on a unanimous voice vote.

President Tjornehoj called for nominations for Board Vice-President. Bell nominated Kaisersatt. President Tjornehoj called twice more for nominations. Hearing none, Kaisersatt was elected Board Vice-President on a unanimous voice vote.

President Tjornehoj called for nominations for Board Treasurer. Kaisersatt nominated Bell. President Tjornehoj called twice more for nominations. Hearing none, Bell was elected Board Treasurer on a unanimous voice vote.

President Tjornehoj called for nominations for Board Clerk. Robson nominated Holland. President Tjornehoj called twice more for nominations. Hearing none, Holland was elected Board Clerk on a unanimous voice vote.

5. Van Loenen moved, with second by Robson, to approve the April 14, 2009 Regular and Closed Session Board meeting minutes; the April 15, 2009, April 21, 2009 and April 28, 2009 Special Board meeting minutes. Motion passed on a voice vote.

6a. Erickson explained that the construction of River Crest Elementary was funded with $12,040,000 from the referendum and $3,500,000 from the fund balance. He also explained that $929,606 from the Tax Increment Financing (TIF) District was included as a funding source for the 2008-09 general fund budget, other general fund sources include State aid, property tax levy and Federal grants.

6b. Erickson reviewed an operational funds low cash balance report for the period of 07/07 through 04/09.

6c. Erickson reviewed the administration's recommendation for use of Federal stimulus dollars (ARRA-American Recovery & Reinvestment Act), with the goal to use funds from IDEA Federal Stimulus and Part B projected carry-over to provide general fund budget relief in the areas of staffing, program, and operations for one year. Specifically the funds will be used for special education supplies, staffing, programs & operations; and to reduce staff positions currently being considered for lay-off.

6d. Erickson reported that the State budget deficit for 2009-11 was originally estimated at $5.7 billion and that on May 7, Governor Doyle announced that the State could be facing an additional $1.5 billion shortfall.

6e. Superintendent Bowen-Eggebraaten reviewed the 2009-10 preliminary budget programs & operations under consideration for reduction; staff positions under consideration for reduction and lay-off; and a wage/salary freeze to reduce staff lay-offs and the impact on the taxpayer. The recommendation followed the Board's direction from previous meetings and included $885,800 of program and operation reductions and $154,000 in staff position reductions and lay-offs.

7a. Crimmins moved, with second by Kaisersatt, to appoint Barbara Van Loenen as the Hudson School District delegate to the 2009 CESA #11 Annual Convention on June 1, 2009. The motion passed on a voice vote.

7b. Holland moved, with second by Crimmins, to approve an increase in the District facility use fees as proposed. Motion passed on a voice vote.

7c. Bell moved, with second by Kaisersatt, to approve an increase for High School parking permits from $50 to $75; and an increase in athletic fees from $30/$120 max to $40/$150 max for the 2009-10 school year. Motion passed on a voice vote.

7d. Kaisersatt moved, with second by Van Loenen, to approve an increase in School Age Care fees from $5.75/hr. to $6.00/hr. per session (up to 2 1/2 hours); from $7.25/hr. to $7.50/hr. for drop-in students; and an increase in daily rates for the summer from $105 to $120 for 5 days; from $97 to $104 for 4 days; from $83 to $84 for 3 days; and from $63 to $59 for 2 days. Motion passed on a voice vote.

Crimmins excused herself from the meeting.

7e. The Police School Liaison Program Agreement between the City of Hudson and the Hudson School District was reviewed and discussed. Kaisersatt moved to send the agreement back for further negotiation of the cost sharing percentages. Motion failed for lack of second. Robson moved, with second by Bell, to approve the agreement as presented. Motion passed on a voice vote.

Crimmins returned to the meeting.

7f. Bell moved, with second by Crimmins, to approve the Resolu-tion Adopting a Framework of Sustainable Community Principles developed by the Intergovernmen-tal Advisory Council. Motion passed on a voice vote.

7g. Bell moved, with second by Holland, to approve the consent items which included the personnel report [Attachment A]; expenditures in the amount of $1,661,280.89; receipts in the amount of $959,270.40; payroll in the amount of $1,673,264.48; EFT/ACH payments in the amount of $3,176,923.93; continuing agreements for 2009-10 occupational and physical therapy services with Theresa Gillen, Jennifer Maves, Nancy Lawton-Shirley, Christy Anderson, Colleen Boissonneault, Trisha Stork, Jill French-Graebner & Rebecca Knox; a continuing 2009-10 Vision Impairment Prog-ram Service Agreement with the Prescott School District and the 2009-10 Youth Option requests. Motion passed on a voice vote.

8a. Bell reported that on 4/21/09, the Finance Committee discussed the WEA Trust response to the District's request for health insurance claims data; and re-viewed proposed increases in fees for High School student parking permits, athletic fees; and facility use fees. The Committee also held a Closed Session for the purpose of deliberating about the investment of public funds.

8b. Kaisersatt reported that on 5/4/09, the Personnel & Negotiations Committee reviewed a 2009-10 staffing update and held a Closed Session for the purpose of considering employment and compensation of non-union employees and for the purpose of deliberating to prepare for negotiations with all union employee groups.

8c. Holland reported that on 5/6/09, the Facilities & Grounds Committee heard a report from School Nurse Sharon Kaltenberg and the Facilities and Grounds Supervisor Jim Stejskal, regarding measures being implemented to prevent the spread of germs and use of hand sanitizers for germ prevention; considered proposed increases in facility use fees; and reviewed an intergovernmental sustainability resolution.

9. Two citizens spoke to the Board.

10. Board members and administrators responded to the citizens' concerns.

11. Robson moved, with second by Bell, to adjourn to Closed Session pursuant to Wisconsin Statutes 19.85 (1)(c) for the purpose of considering employment and compensation of non-union employees and (e) for the purpose of deliberating to prepare for negotiations with all union employee groups. On a roll call vote, the Clerk recorded the following: Bell-yes, Crimmins-yes, Holland-yes, Kaisersatt-yes, Robson-yes, Tjornehoj-yes, and Van Loenen-yes. Motion passed 7-0.

Tom Holland, Clerk

(Pub. June 18)