(Pub. August 22, 2013)
HUDSON SCHOOL DISTRICT
Regular Board of Education Meeting Minutes
July 9, 2013
1. The regular meeting of the Hudson Board of Education was called to order by Vice President Lynn Robson at approximately 6:30 pm in the Multipurpose Room at River Crest Elementary. Members present: Sandy Gehrke, Bruce Hanson, Jamie Johnson, Lynn Robson, and Dan Tjornehoj. Administrators in attendance included Superintendent Mary Bowen-Eggebraaten, Learning Services Director Sandra Kovatch, Financial Services Director Tim Erickson, Human Resources Director Andrea Voelker, Student Services Director Anthony Mayer, and System Improvement Director David Grambow.
The Pledge of Allegiance was recited.
Vice President Robson appointed Dan Tjornehoj Acting Clerk, in the absence of Brian Bell.
2. Vice President Robson welcomed the new Administrators to the table: Human Resources Director Andrea Voelker, Student Services Director Anthony Mayer, and System Improvement Director David Grambow. She also welcomed the two new Principals to the District: Katie Coppenbarger at River Crest Elementary and Kimberly Oster-hues at Willow River Elementary; and recognized Peg Shoemaker as the new High School Principal.
3a. Erickson reported a new development in the State Biennial Budget is estimated to provide an additional $75.00 per student in categorical aid, outside the revenue limits, which did not apply to Hudson in the past. The law has now been re-written to apply to all districts.
3.b. Erickson reported regarding the 2013-14 preliminary budget. An estimated increase in total tax levy of 1.62% is below the increase in CPI for 2012 of 2.07%. The District anticipates an increase in equalization aid of approximately $3,040,000. The budget is based on the July 1st State equalization aid estimate which is an approximation by the DPI and will not be finalized until October. The budget includes the following: previously Board approved new staffing costs; health insurance increase; increase of 1.24% student membership aid; estimated decrease in Federal aid from sequestration of $118,000; under levy of approximately $13,300,000; safety and security improvements of $360,000; pre-referendum contract and estimates for County UU studies of $177,000; and ITS infrastructure upgrades of $215,000.
3.c. Erickson presented highlights from the County UU Wetland Delineation Report, prepared by DNR Certified Specialist Ann Michalski, from Wetlands and Waterways, LLC. Erickson explained the intent of the delineation report was to identify wetlands on the property. No wetlands were identified during the site visit. The findings of the report are only valid for the site conditions which existed at the time of the investigation and site visit. All wetland boundaries and jurisdictional determinations presented in the report are preliminary and subject to verification by the US Army Corp of Engineers.
4.5. No citizens spoke to the Board.
6.a. Vice President Robson reviewed the work of the Board to identify the five secondary space for learning options and indicated the Board would discuss and consider reducing those options at this meeting. Communications Coordinator Tracy Habisch-Ahlin reviewed the five secondary space for learning options.
Hanson moved, with second by Johnson, to eliminate Option 1: Construct 4 year high school; current High School converted to Grade 7-8; current Middle School converted to Grade 5-6. Motion carried.
Johnson moved, with second by Tjornehoj, to eliminate Option 3: Construct 6-12 school for 700 students (STEM). Gehrke requested a roll call vote. The Clerk recorded the following: Gehrke-no, Hanson-yes, Johnson-yes, Robson-yes, Tjornehoj-yes. Motion carried 4-1.
6.b. Tjornehoj moved, with second by Hanson, to authorize the Administration to contract for further testing and study for onsite utilities on the Districts County UU property, giving the Board President and Vice President authority to approve said contracts for this work. Motion carried.
6.c. Johnson moved, with second by Hanson, to approve the hiring of Nancy Sweet to handle the pre-expulsion/expulsion process for the 2013-14 school year and training of the Student Services Director to take over starting July 1, 2014. Motion carried.
6.d. Hanson moved, with second by Johnson to approve contracting with WASB to review Board policies for statute compliance and re-codifying; and hiring Nancy Sweet to work on updating Board policies. Up to 15 days of policy work would be authorized within the first six months of the 2013-14 school year with a progress report to the Personnel Committee within that timeframe. The Personnel Committee would be authorized to grant up to 15 additional days of policy work, if necessary. Gehrke requested a roll call vote. The Clerk recorded the following: Gehrke-no, Hanson-yes, Johnson-yes, Robson-yes, Tjornehoj-no. Motion carried 3-2.
6.e. Johnson moved, with second by Gehrke, to increase school lunch prices by $.05 per meal, to comply with the Federal Healthy, Hunger-Free Kids Act, Section 205-Paid Lunch Equity Rule, which requires that schools participating in the National School Lunch Program must gradually increase prices to equal the 2013-14 Federal reimbursement rate of $2.59. Elementary lunch will increase from $1.85 to $1.90; and Middle & High School lunch from $2.05 to $2.10. Motion carried.
6.f. Tjornehoj moved, with second by Gehrke, to approve the consent items which included the June 11, 2013 Board meeting minutes; the personnel report including hires, changes, retirements, resignations/non-renewals/terminations, and leaves [attached]; expenditures in the amount of $1,856,074.59; receipts in the amount of $9,051,503.22; payroll totaling $2,083,340.08; and EFT/ACH payments totaling $1,257,643.25; and renewal of the Employee Assistance Program contract with FamilyMeans. Motion carried.
7.a. Gehrke reported that on 6/20/13, the Facilities & Grounds Committee held a Closed Session pursuant to Wisconsin Statutes 19.85(1)(d) to consider strategy for crime detection and prevention in relation to district-wide safety and security measures.
7.b. Tjornehoj reported that on 6/24/14, the Finance Committee reviewed developments in the State Biennial Budget; were updated regarding the 2013-14 preliminary budget; and discussed a proposed increase in 2013-14 school lunch pricing.
7.c. Johnson reported that on 6/24/13, the Learning and Program Development Committee discussed moving the last day of school for Seniors and the Graduation date for 2014 earlier; and reviewed pre-expulsion longitudinal data.
7.d. Robson reported that on 6/25/13, the Personnel Committee heard a staffing update; discussed transition planning for Board Policy updates and pre-expulsion/expulsion process.
8. Gehrke moved, with second by Johnson to adjourn to Closed Session pursuant to Wisconsin Statutes 19.85(1)(d) to consider strategy for crime detection and prevention in relation to district-wide safety and security measures; and (c)(f) to consider performance data of a specific employee and to consider specific personnel problems. On a roll call vote, the Clerk recorded the following: Gehrke-Yes, Hanson-Yes, Johnson-Yes, Robson-Yes, Tjornehoj-Yes. Motion carried 5-0.
The Board discussed district-wide safety and security measures and a personnel issue.
9. Johnson moved, with second by Hanson to adjourn. Motion carried.
Dan Tjornehoj, Acting Clerk